It is said that if you stay ready, you won’t have to get ready. Successful entrepreneurs know that NOT being ready can literally cost you. Split second decisions and last minute opportunities require flexibility and innovative thinking. With technology being what it is, any empty table can easily be turned into a mobile office or conference room with the right tools. Here are 3 affordable essentials to help ensure you are always ahead of the curve.
1. Meeting Space Options
With so many businesses operating outside of the traditional brick and mortar setting, it is important to have a couple of options available to you should a face-to-face meeting have to be scheduled. Look into casual but semi-quiet, restaurants with booths or large tables. These are great for working lunches where paperwork may be exchanged or spread out. Coffee shops also work for shorter meetings or brainstorming sessions.
Another awesome option are shared work spaces that can be rented by the hour. Many cities have designated work areas that are easily accessible, have wifi, and allow for long private meetings, or more traditional office needs. Both of these options will normally work out to be more economical than having a permanent space and bill to go with it.
2. Mobile Scanner & Fax Apps
Though we are in a mobile world, paper is still alive and well. Contracts and legal documents are needed depending on the situation. There are plenty of free and affordable scanner and fax apps that can be found in your mobile app store. Should you have a document that needs scanning, simply use the app to take a photo and it gets saved as a pdf on your phone. It can then be faxed or emailed to the receiving party. Take a minute to check out which are available, have the easiest interface, and options to fit your needs.
3. Business Phone Number
Gone are the days of walking around with two phones. I was guilty of this up until a couple of years ago when I found Google Voice. It is a service that is attached to a Gmail email account and allows for you to make and receive calls from an new number that is yours to distribute. Check out the specifics of Google Voice to see if it matches your needs.
While Google Voice has worked for me, it is not the only option. It truly depends on your business structure and needs. Live operator messaging and call forwarding are also low cost options you may want to explore.
These are only a few affordable mobile office options available to entrepreneurs and on-the-go business people. If you know of any more, please feel free to leave them below.